Create a Guided Temperature Meeting

Unsure if this feature is available to you? Click here to contact your Customer Success Manager, and we’ll gladly assist you. 

Managers

1. 1. Under the tab Meetings, click on Team meetings
   2. Click Temperature Meetings
   3. Click Create Meeting

System Administrators

1. Under the tab Meetings, click on Team meetings
   
2. Click Team meetings
3. Click Temperature Meetings
4. Click Create Meeting
   
   

After selecting a team, the system automatically identifies the most suitable group temperature and relevant categories within your organizational structure. It chooses the closest common group where all participants can access temperature data, ensuring anonymity. Next, select a day and decide whether to create a light or standard meeting.

• Light meeting—A light meeting covers one category. With six participants, it typically lasts 25–30 minutes.
• Standard meeting—A standard meeting covers two categories. With six participants, it typically lasts around 35–45 minutes.

Now the proposed meeting agenda is available and can be customised be clicking Edit agenda. We recommend scheduling meetings within 14 days to keep the topics relevant, as temperatures may change over time. Once the meeting is created, it will appear as an upcoming meeting in all participants' meeting lists in Winningtemp. Book the meeting through your calendar and include a video link if it will be held remotely. 

Who can be invited to a temperature meeting?

You can select one group (subgroups not included) or create a custom team comprising several groups and/or users.

Which groups can be selected?

Managers can select the group/s they are managers for, as well as all underlying groups.

Which individuals can be selected?

You can select individuals from the entire organization. If you intend to select all team members in a group, the group should be selected instead of all users individually.

Edit a custom team to use in a temperature meeting

To edit a custom team, go to:

1. Go to Meetings
2. Click on Team meetings
3. Click Temperature Meetings
4. Click Create Meeting and locate the team in the team drop-down list
5. Click on the three dots to the left of the team name and click Edit
   
   

A custom team must consist of:

• Minimum two groups or
• Minimum three users, or
• A combination of one or several groups and users

What happens if changes are made to a team?

• If you change the name of a group or custom team in Winningtemp, the name will be updated in all completed meetings.
• If you add users to a group or add participants to a custom team, they will not be able to see any previous meetings for the team. 
• If you remove users from a group or a custom team, they will continue to see the temperature meetings they were invited to.

How do custom teams and group temperatures work?

You can only select a group temperature that all team participants have permission to see in their user view. Except in one scenario, if a team consists of one group and one or several specific users, you can use the group’s temperature or the "closest" group temperature that everyone can access. Choose any of these temperatures in the drop-down menu, Temperature to work with, when creating or editing a custom team.

There is also a setting called temperature presentation which controls which temperatures to display to users in the user view. This setting affects the group temperature you can use when setting up a temperature meeting for a custom team. Please reach out to your System administrator to address this setting. 

If a group has fewer users than the anonymity threshold, the group will use a parent group’s temperature instead. If more users are added to the team or the threshold is lowered, you can use the correct group temperature in the meetings instead.