With the HR system integration, your employee data stays up to date in Winningtemp without anyone maintaining user lists by hand. You connect your HR system, the Winningtemp team sets up the rest, and nothing changes in Winningtemp until you have reviewed and approved the result.
What gets synced from your HR system?
The integration brings employee data from your HR system into Winningtemp. Typical fields include first name, last name, work email, job title, gender identity, start date, end date, phone number and date of birth.
The exact fields available depend on which HR system you connect.
How long does it take?
Connecting your HR system takes around 30 minutes on your side. The full setup, including configuration and your approval, takes around two weeks.
Before you start
Make sure you have these in place:
- Admin access to your HR system, or a colleague who has it.
- System administrator or support role in Winningtemp.
- An idea of which employee fields you want to sync.
- An active extended agreement with Winningtemp that covers the integration. You can request it on the Integrations page.
Connect your HR system
- Go to Administration → Integrations.
- Find your HR system and click Set up integration on its card.
- Click Connect to [your HR system]. A popup window opens.
- Sign in to your HR system and grant access when prompted.
When the popup closes, your HR system shows as Connected and the integration status changes to Configuration in progress.
Let the Winningtemp team configure the integration
You don't need to do anything during configuration, which usually takes one week. The Winningtemp team maps the fields between your HR system and Winningtemp, decides which employees the sync covers and chooses who gets notified if a sync fails. They then run a test import, and you get an email when it's ready to review.
Review the test import and approve
The test import lets you check the result before any real data changes in Winningtemp.
- When the status changes to Testing setup, go to Administration → Integrations.
- Under Latest sync, check the Added, Edited and Deleted counts. They show what would happen if the sync went live.
- Open Reports and select View sync summary to see every change, or Download integration export if you want a copy.
- Email integrations@winningtemp.com to approve the setup. If something looks off, tell the team what you've spotted so they can adjust the mapping first.
Nothing changes until you approve
No real data changes in Winningtemp until you explicitly approve the test import. This is your chance to make sure the mapping looks right.
Follow your syncs once the integration is live
Once you approve, the status changes to Active and the integration runs in the background as often as every third hour. To see the history of every sync, click View all logs on the Integrations page. If a sync fails, the people set up as notification recipients get an email.
To pause the integration, change the field mapping or remove it, contact integrations@winningtemp.com. The team makes the change for you.
Data privacy and security
A trusted third-party integration provider handles the connection between Winningtemp and your HR system, and all data transfer is GDPR-compliant. Winningtemp never sees your HR system credentials directly. You can revoke the connection from your HR system at any time.