Create an effective team structure
By creating a well-thought-out team structure, you give your company the best chance to display as much temperature as possible in Winningtemp. A main principle when it comes to setting up the team structure is to organise the teams according to how you want to display the temperature in Winningtemp. For example, gather all employees who report to the same manager or create a team with all employees who work on similar tasks.
Team structure in Winningtemp is usually divided into two different types: traditional and function-based team structures.
Traditional team structure
In a traditional team structure, the structure is built up according to a geographical location, which is followed by the various departments in that location. See the picture below.
With the traditional structure, you can see the temperature for the different departments in each city. However, in this example, you can't see the temperature for all salespeople as they work in different cities. This is where segments come into play. By creating a segment with the two sales departments, you can easily see the temperature of all salespersons.
Suggestions for other segments in this scenario:
- Production
- Managers
- Sales
Team structure with a focus on function
In this type of team structure, the structure is built up according to function instead of geographical location. In the subteams, the employees can be spread out in different locations but consist of employees who work with the same type of tasks within the company. See the picture below.
With this team structure, you can see the temperature for the different roles, but you cannot see the temperature based on the two countries. By creating a segment for each country, you get access to country-specific temperatures.
Suggestions for other segments in this scenario:
- Sweden
- Norway
- Managers
Which team structure suits us best?
You must create a team structure based on how you are structured in the company. If you work according to location or geographic location, the traditional structure will suit you best. If you work according to function or different business areas, go for a function-based team structure.
Where should I place the managers in the team structure?
A manager is set up as manager of one team and a member of another, as they are usually responsible for their own team but also report to their manager. A manager cannot be a member and a manager of the same team.
The most common approach is to place managers as members of the team directly above the teams they manage. The manager's manager can then see the temperature for the entire department, including both managers and employees. For anonymity rules to apply correctly, the parent team must have either more than two sub-teams, or enough direct members to meet the anonymity threshold.
When a team ha sub-teams, the Direct members only filter can be used for that team on the Temperature page. Switching it on shows temperature data for only the members placed directly in that team, without including sub-teams. This lets you see just the managers' temperature on its own, even when the parent team includes employee sub-teams below.
If a manager is not assigned to any team or segment and is not excluded from surveys, their responses count towards the temperature at the highest team in the organisational hierarchy.
Tip
- The most important thing is to build a good team structure, then you can add segments based on what you find interesting to measure.
- When the anonymity level is set to five, each team must have at least five members to display the temperature. By creating teams slightly larger than the anonymity threshold, you add a buffer that allows results to be shown even if some members don’t respond. For example, with a level of five, a team of eight members ensures that results remain visible.